Transform screenshots and PDFs into calendar events instantly
Upload a screenshot, photo, or PDF and instantly add events to your calendar.
How ConvertToCal Works
Take a Screenshot or Upload PDF
Have an event poster, class schedule, work roster, or meeting agenda? Simply take a screenshot on your phone or upload a PDF document. Our tool accepts various image formats (PNG, JPG, JPEG) and PDF files up to 25MB.
AI Extracts Event Details
Our advanced AI technology reads your image or PDF using OCR (Optical Character Recognition) and natural language processing. It intelligently identifies event titles, dates, times, locations, and descriptions—even from complex or handwritten schedules.
Import to Your Calendar
Choose your preferred calendar format. For Apple Calendar and Outlook users, you'll receive a .ics file that opens directly in your calendar app. Google Calendar users get direct links to add events one by one or all at once.
NEW! Share Your Calendar
Get a shareable link to your converted calendar that you can send to friends, family, or colleagues. Recipients can download the events directly to their own calendars. Perfect for coordinating team schedules, event series, or group activities. Links are valid for 90 days.
Perfect For These Situations
📚 Student Schedules
Convert your class schedule, exam timetable, or assignment deadlines from a PDF or screenshot into your personal calendar. Share your schedule with study groups or roommates. Never miss another class or deadline.
💼 Work Shifts & Rosters
Got your work schedule as a screenshot or PDF? Transform it into calendar events instantly. Share schedules with your team or family so everyone knows when you're working. Perfect for shift workers, nurses, retail staff, and anyone with rotating schedules.
🎭 Event Posters
Save events from concert posters, conference schedules, or community events. Just snap a photo and let our AI extract all the event details automatically. Share event calendars with friends attending together.
⚽ Sports Schedules
Import your team's game schedule, practice times, or tournament brackets. Share the full season schedule with parents, players, and coaches. Great for managing kids' sports activities or coordinating team attendance.
✈️ Travel Itineraries
Convert flight schedules, hotel reservations, or tour itineraries from confirmation emails or PDFs into your calendar. Share travel plans with family or travel companions for easy trip coordination.
🏥 Medical Appointments
Keep track of doctor appointments, medication schedules, or therapy sessions by converting appointment cards or reminder letters into calendar events. Share appointment schedules with caregivers or family members.
Why Choose ConvertToCal?
NEW! Shareable Calendar Links
Create shareable links for your converted calendars! Share events with friends, family, or colleagues—they can download the calendar with a single click. Links are valid for 90 days and include download tracking. Perfect for sharing team schedules, event series, class timetables, or group activities without everyone needing to convert the same document.
AI-Powered Intelligence
Our advanced AI understands various date and time formats, handles multiple events in one document, and even extracts locations and descriptions automatically.
Privacy First
Your files are processed securely and never stored on our servers. We don't save, share, or sell your calendar data. Once converted, your information is immediately deleted.
Mobile Friendly
Works perfectly on iPhone, Android, tablets, and desktop. Take a photo with your phone and import events to your calendar in seconds—no app installation required.
Universal Compatibility
Supports Apple Calendar, Google Calendar, Outlook, Microsoft 365, Yahoo Calendar, and any calendar application that accepts .ics files.
Lightning Fast
Most conversions complete in under 10 seconds. Our optimized processing handles complex documents with multiple events quickly and accurately.
100% Free
No subscriptions, no hidden fees, no trials. Use ConvertToCal as many times as you need, completely free. We're supported by ads to keep this service available to everyone.
Frequently Asked Questions
What file formats are supported?
We support PDF documents and image files including PNG, JPG, and JPEG. Files can be up to 25MB in size. The text in your file should be clear and readable for best results.
How do shareable calendar links work?
After converting your calendar, click "Get Shareable Link" to create a unique URL. Anyone with this link can view and download the calendar events. Links are valid for 90 days and include view/download statistics. This is perfect for sharing schedules with teams, groups, or family members without everyone needing to convert the same document.
How accurate is the event extraction?
Our AI is highly accurate with clearly formatted schedules and standard date/time formats. For best results, ensure your screenshot or PDF has legible text. You can also add instructions to help the AI understand specific formats or time zones.
Can I convert multiple events at once?
Yes! Upload a document containing multiple events, and our AI will extract all of them. You'll receive a single calendar file with all events, or multiple Google Calendar links if you choose that format.
What if the times are wrong?
Use the "Additional instructions" field to specify time zones or clarify formats. For example, "All times are in Pacific Time" or "Use 24-hour format." This helps the AI interpret times correctly.
Do I need to create an account?
No account required! ConvertToCal is designed for quick, hassle-free conversions. Just upload your file and go. We don't collect personal information beyond what's necessary for CAPTCHA verification.
Is my data secure?
Absolutely. Files are processed in real-time and immediately deleted after conversion. We never store your calendar data, and all processing happens over encrypted connections. Shareable links contain only the calendar events you choose to share.
What calendars work with the .ics format?
The .ics (iCalendar) format is a universal standard supported by virtually all calendar applications including Apple Calendar, Outlook, Microsoft 365, Yahoo Calendar, Thunderbird, and many others.
Why do I need to complete a CAPTCHA?
CAPTCHA verification helps us prevent automated abuse and keep the service free and fast for real users. It only takes a few seconds to complete.
Tips for Best Results
- Use clear images: Ensure text is legible and not blurry. Better photo quality = better results.
- Avoid handwritten schedules: While our AI can handle some handwriting, typed or printed text works best.
- Include context: If your schedule uses abbreviations or non-standard formats, add instructions to help the AI.
- Specify time zones: If events are in a different time zone than your current location, mention it in the instructions.
- Check before importing: For critical events, double-check the extracted information matches your source document.
- Use landscape mode: When photographing wide schedules or tables, landscape orientation often captures more information clearly.
- Share with others: After conversion, use the shareable link feature to distribute calendars to teams, groups, or family members efficiently.